Magic Bullet Fund (MBF) receives an application and financial information. Applications are reviewed to find the families in the greatest financial distress and the dogs with the best chance of long survival. After we get an application and all documents requested, if it is a case that we may be able to offer assistance for, the application is assigned to a volunteer Case Manager.
Case Manager contacts the applicant to say I am working on your application. After the Case Manager receives medical and billing information from the clinic, he/she sends the application to the fund’s Review Board.
Review Board members make difficult decisions about the fund’s ability to provide assistance for each application. The dog’s family is notified when a decision has been made. From the time we receive an application (and all documents requested), it generally takes 1-2 weeks for the whole review process. If the clinic forms (medical review and estimate) don’t come to us quickly, that adds time to the process that we cannot control.
The donations that come in for a dog’s treatment are held on reserve for that dog’s cancer treatment. Funds that cannot be used for the dog are redistributed to General Fund to help other dogs. Each donator to a dog’s campaign receives a thank you note from MBF at the time of their donation, and information for their accountant. At the end of the campaign, we send an email to all who donated for that dog (with all email addresses hidden), to thank them for donations again and to say that the campaign is closed. We do not release any information about donators, except their name (unless they donated anonymously).
Payments for Treatment
MBF arranges payment terms with the dog’s clinic, and contributes to treatments provided by that vet and that clinic. MBF pays the clinic directly for cancer treatments on the day of treatment. MBF funds are not available for diagnostics, experimental treatments or clinical trials, treatment for health issues other than cancer, palliative care or euthanasia. MBF does not raise funds for treatment that was given before the dog was in the fund. Payments are made only to veterinary clinics, pharmaceutical distributors or pharmacies and only to pay invoices for a dog’s surgery or chemo treatments, including drugs used in those treatments and clinic fees.
For a dog receiving chemotherapy: Every Monday/Tuesday for the 30 days that the campaign is open, the amount raised is divided by the number of remaining treatments and MBF notifies clinic and owner of the amounts MBF will contribute to each treatment. When new donations come in, the amount per treatment will increase. When the campaign is closed after 30 days, the final notification is sent to the clinic and to the family and scheduled payments continue throughout the protocol.
For a dog having surgery: Funds accumulate in the dog’s campaign. Every Monday/Tuesday, the clinic and owner are notified how much funding is available. When there is enough on reserve so that the family can pay the balance, then the family schedules treatment and we close the campaign. The campaign is open for a maximum of 30 days, or until the family chooses to have the treatment done.
Note about CareCredit
If you have received a line of credit from CareCredit (or any resource), we suggest that you do not charge through more than the treatment amount, at the time of each treatment. For example, do not charge $1,000 for the clinic to hold for you as a credit on your account. We cannot make a payment if there is a credit balance on your account… and the veterinary clinic is not a bank.